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  1. FYEG GA 2017
  2. Internal Structural Document

Statutes

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Consultation: FYEG General Assembly 2017
Agenda item:2. Internal Structural Documents
Proposer:General Assembly (decided on: 11/03/2005)
Status:Submitted
Submitted: 04/07/2017, 17:46

Text

    Article 1 : Name

      An international non-profit organisation was set up bearing the name of
      “Fédération des Jeunes Ecologistes Européens” in accord with the Belgian law of
      October 25th 1919 and recognised by royal decree of March 20th 1996.

        The name of this organisation shall be from now: “ Federation of Young European
        Greens “ , abbreviated “ FYEG IVZW “, and the organisation is now under the
        rules of title III of the Belgian law of 27 June 1921 concerning the non profit
        organisations, the international non profit organisations and the foundations.

          Article 2 : Address of the administrative seat .

            The seat of the organisation is at the address: European Parliament, ASP 08G138,
            Rue Wiertz 1047

              Brussels.

                The seat can be moved to any other place in Belgium by decision of the Executive
                Committee if published in the annexes of the Moniteur Belge.

                  Article 3 : Objective

                    The organisation has the following non-profit making goals of international
                    benefit.

                      A) To organise the education of the member organisations and their individual
                      members. De

                        education will be on the field of ecology, sustainability, democracy, social
                        justice an international solidarity.

                          B) For this the federation will assist her members with extending their network
                          and provid educational and practical assistance to their activities.

                            C) Provide a forum where young people with greens sympathies from all over
                            Europe can engage in a meaningful dialogue.

                              The activities that the federation organises to achieve above goals are the
                              following:

                                A) Exchange activities

                                  B) Seminars and study sessions

                                    C) Training programs

                                      D) Awareness raising campaigns

                                        Article 4 : Members

                                          The organisation is open to Belgians and foreigners.

                                            She is composed of organisations with legal personality according to the laws
                                            and customs of the country they are founded in.

                                              There are three categories of members:

                                                • Full members

                                                  • Candidate members

                                                    • Observer members

                                                      Article 5 : Joining. Leaving and exclusion

                                                        5.1 Conditions for joining

                                                          Joining the federation is subject to following conditions:

                                                            1. Full Members:

                                                              To become a full member the organisation has to be at least one year a candidate
                                                              member.

                                                                To become a full member the organisation shall send an official application to
                                                                the secretariat of the federation together with her statutes, number of members,
                                                                age limit, list of activities, budget and all other possibly relevant
                                                                information.

                                                                  The organisation shall than be visited by at least one member of the Executive
                                                                  Committee. This member will advise the next GA about the application.

                                                                    Full members have voting right on the GA.

                                                                      2. Candidate members:

                                                                        Candidate members should fulfil the following criteria:

                                                                          • Be active on a regional or national level.

                                                                            • Consist mainly of young people

                                                                              • To subscribe the statutes and the political platform of FYEG AISBL.

                                                                                • To send an official application to the secretariat of the federation together
                                                                                with her statutes,

                                                                                  number of members, age limit, list of activities, budget and all other possibly
                                                                                  relevant information.

                                                                                    The Executive Committee will present the application to the next General
                                                                                    Assembly.

                                                                                      Candidate members can participate in the General Assembly, have speaking rights
                                                                                      but do not have voting rights.

                                                                                        3. Observers:

                                                                                          An organisation that doesn’t want to become a full member or who doesn’t full
                                                                                          fill all criteria can apply for observer ship. Here for they will send an
                                                                                          official application to the secretariat of the federation together with her
                                                                                          statutes, number of members, age limit, list of activities, budget and all other
                                                                                          possibly relevant information.

                                                                                            The Executive Committee will present the application to the next General
                                                                                            Assembly.

                                                                                              Observers can take part in the GA, have speaking right but no voting right.

                                                                                                5.2 Leaving the federation

                                                                                                  Every member can at all times cancel its membership.

                                                                                                    For this they shall send a signed letter to the Executive Committee with a
                                                                                                    motivation for the cancellation of their membership.

                                                                                                      The Executive Committee shall inform the next GA about this motivation. A member
                                                                                                      that leaves the federation loses all claims to the assets of the organisation.

                                                                                                        5.3 Suspension and expulsion

                                                                                                          Suspension of membership can be proposed by the Executive Committee to the GA.
                                                                                                          The Suspension will be decided upon by the GA with a two third majority.

                                                                                                            Suspended members can ask the next General Assembly to revoke their suspension.

                                                                                                              For this they shall send a month before the GA a signed letter with motivation
                                                                                                              to the Executive committee.

                                                                                                                Expulsion of a member can be proposed by the Executive Committee to the GA. The
                                                                                                                Suspension will be decided upon by the GA with a two third majority.

                                                                                                                  Suspended or expelled members have no claim on the assets of the organisation.

                                                                                                                    Article 6 : Membership fee

                                                                                                                      The members pay a yearly contribution of maximum 10.000 euro as determined by
                                                                                                                      the General Assembly on proposal of the Executive Committee.

                                                                                                                        Article 7 : The General Assembly

                                                                                                                          7.1. Powers of the General Assembly

                                                                                                                            The General Assembly has the broadest competence in order to achieve the goals
                                                                                                                            and activities of the organisation

                                                                                                                              To the exclusive competence of the GA belong the following:

                                                                                                                                a) changing the statutes

                                                                                                                                  b) electing and expelling Executive Committee members or the commissioners

                                                                                                                                    c) Approval of the budget and the annual accounts

                                                                                                                                      d) The acquittal of the EC members and the commissioners

                                                                                                                                        e) Voluntarily disbanding the organisation

                                                                                                                                          f) Expulsion of a member

                                                                                                                                            g) Other powers:

                                                                                                                                              • the acceptance and changing of the internal rules of procedure

                                                                                                                                                • the acceptance and changing of the political platform

                                                                                                                                                  • the acceptance and changing of the Charter

                                                                                                                                                    7.2. Composition

                                                                                                                                                      The General Assembly consists of all members.

                                                                                                                                                        Only the full members have voting rights.

                                                                                                                                                          All full members have two votes.

                                                                                                                                                            The candidate members and observers can attend the General Assembly but have no
                                                                                                                                                            voting right.

                                                                                                                                                              7.3. Meeting and official call.

                                                                                                                                                                The General Assembly meets and is chaired by a member of the Executive
                                                                                                                                                                Committee. The GA meets every year on the administrative seat or any other place
                                                                                                                                                                as described in the Official Call .

                                                                                                                                                                  The call will be made by the Executive Committee and will be sent out by letter,
                                                                                                                                                                  fax, email or any other communication tool. The call shall be issued at least
                                                                                                                                                                  one month before the GA and will contain the points on the agenda.

                                                                                                                                                                    An extraordinary meeting of the GA can be called by the Executive Committee or
                                                                                                                                                                    one fifth of the full members in the following cases:

                                                                                                                                                                      • One fifth of the full members thinks to have sufficient evidence that the EC
                                                                                                                                                                      is acting either against the Goals of the federation or by her decisions and
                                                                                                                                                                      actions is gravely endangering the

                                                                                                                                                                        organisation.

                                                                                                                                                                          • The Executive Committee judges that an unforeseen and extraordinary situation
                                                                                                                                                                          has arisen which makes it necessary for the GA to meet.

                                                                                                                                                                            And by the following procedure:

                                                                                                                                                                              The members, who wish to call an extraordinary GA, inform by signed letter the
                                                                                                                                                                              Executive Committee.

                                                                                                                                                                                The EC has 8 days after receiving the letter to make the necessary preparations
                                                                                                                                                                                and issue the call.

                                                                                                                                                                                  The call will be made by the Executive Committee and will be sent out by letter,
                                                                                                                                                                                  fax, email or any other communication tool. The call shall be issued at least
                                                                                                                                                                                  eight days before the GA and will contain the points on the agenda.

                                                                                                                                                                                    7.4. Decision making

                                                                                                                                                                                      The General Assembly can only take binding decisions if more than half of her
                                                                                                                                                                                      full members are present.

                                                                                                                                                                                        The GA can add points to the agenda of the meeting.

                                                                                                                                                                                          Except in the cases foreseen in these statutes, all decisions are taken by
                                                                                                                                                                                          simple majority of the present and represented members.

                                                                                                                                                                                            All decisions taken will be communicated to the members in the following way.

                                                                                                                                                                                              The minutes of the GA will be sent out to the members within 14 days to all
                                                                                                                                                                                              members by letter, fax, email or any other communication tool.

                                                                                                                                                                                                The decisions of the GA are noted down in a register, signed by the president
                                                                                                                                                                                                and kept by the secretary general who ensures the accessibility of the register
                                                                                                                                                                                                on the administrative seat of the organisation.

                                                                                                                                                                                                  Article 8. Changing the statutes and disbanding
                                                                                                                                                                                                  the organisation.

                                                                                                                                                                                                    All proposals for changing of the statutes or disbanding the organisation will
                                                                                                                                                                                                    come from the executive committee or one twentieth of the full members of the
                                                                                                                                                                                                    organisation.

                                                                                                                                                                                                      The executive committee has to inform the members at least one month before
                                                                                                                                                                                                      about the date of the GA on which the proposals will be discussed as well as
                                                                                                                                                                                                      about the proposals itself.

                                                                                                                                                                                                        The General Assembly can only change the statutes with two third majority.

                                                                                                                                                                                                          In case the quorum of 2/3 of the full member is not reached as second meeting
                                                                                                                                                                                                          will be called for which can be only thirty days later take binding decisions on
                                                                                                                                                                                                          the proposal made to the first GA with a majority of 2/3rd of the votes never
                                                                                                                                                                                                          mind how many full members present or represented.

                                                                                                                                                                                                            The General Assembly decides the way the organisation will disband and fulfil
                                                                                                                                                                                                            its obligation.

                                                                                                                                                                                                              The assets after the disbanding will be donated to a legal person with a similar
                                                                                                                                                                                                              goals as the disbanded organisation..

                                                                                                                                                                                                                Article 9. Executive Committee

                                                                                                                                                                                                                  9.1. Competence

                                                                                                                                                                                                                    The Executive Committee is entrusted with all matters of management concern
                                                                                                                                                                                                                    except these that are belonging to the GA.

                                                                                                                                                                                                                      The Executive Committee entrusts the daily management of the federation to a
                                                                                                                                                                                                                      daily management consisting of the president, the treasurer and the secretary
                                                                                                                                                                                                                      general. The competence of the daily management are described in article 11.

                                                                                                                                                                                                                        9.2. Composition of the EC

                                                                                                                                                                                                                          The organisation is run by the Executive Committee, consisting of at least three
                                                                                                                                                                                                                          members.

                                                                                                                                                                                                                            The members are elected by the GA for one year and their mandate can be renewed
                                                                                                                                                                                                                            three times.

                                                                                                                                                                                                                              Their function will be ceased by death, resignation, civil incapacity or legal
                                                                                                                                                                                                                              guardianship, dismissal or ending of the term of their mandate.

                                                                                                                                                                                                                                EC members can be dismissed by the GA who decides on this with a two third
                                                                                                                                                                                                                                majority. In case of a mandate not filled in, the EC can appoint a replacement
                                                                                                                                                                                                                                who continues the mandate.

                                                                                                                                                                                                                                  The Executive Committee chooses from its members a president, a secretary and a
                                                                                                                                                                                                                                  treasurer.

                                                                                                                                                                                                                                    9.3. Meeting and call

                                                                                                                                                                                                                                      The Executive Committee meets at least four times a year. The Call will be sent
                                                                                                                                                                                                                                      out by letter, fax, email or any other communication tool .

                                                                                                                                                                                                                                        9.4. Decision making

                                                                                                                                                                                                                                          The Executive Committee can only meet validly if at least half of its members
                                                                                                                                                                                                                                          plus one are present or represented.

                                                                                                                                                                                                                                            An EC member can be represented by another EC member who can only be
                                                                                                                                                                                                                                            representing one other member.

                                                                                                                                                                                                                                              Decisions of the EC are taken by simple majority of the members present and
                                                                                                                                                                                                                                              represented.

                                                                                                                                                                                                                                                9.5. Register of the decisions

                                                                                                                                                                                                                                                  The decisions are noted down in a register, signed by the president and kept by
                                                                                                                                                                                                                                                  the secretary general who ensures the accessibility of the register to members
                                                                                                                                                                                                                                                  at the administrative seat.

                                                                                                                                                                                                                                                    Article 10. Legal representation of the
                                                                                                                                                                                                                                                    organisation

                                                                                                                                                                                                                                                      All documents binding the organisation need to be, except in cases of special
                                                                                                                                                                                                                                                      mandates, signed by a member of the executive committee or the secretary general
                                                                                                                                                                                                                                                      and who need to present to justification of their mandate to third parties.

                                                                                                                                                                                                                                                        The Executive Committee acts for the organisation as plaintiff or defender in
                                                                                                                                                                                                                                                        juridical cases and is represented in them by a member of the EC or the
                                                                                                                                                                                                                                                        secretary general.

                                                                                                                                                                                                                                                          Article 11. Daily management

                                                                                                                                                                                                                                                            11.1. Composition

                                                                                                                                                                                                                                                              The daily management consists of the president, a treasurer and the secretary
                                                                                                                                                                                                                                                              general.

                                                                                                                                                                                                                                                                The secretary general is an employee and is hired by the Executive Committee
                                                                                                                                                                                                                                                                according to the procedures written down in the IRP.

                                                                                                                                                                                                                                                                  11.2. Powers

                                                                                                                                                                                                                                                                    All members of the daily management have full access to the financial accounts
                                                                                                                                                                                                                                                                    of the organisation.

                                                                                                                                                                                                                                                                      For things concerning these accounts, the signature of only one of the members
                                                                                                                                                                                                                                                                      of the daily management is required.

                                                                                                                                                                                                                                                                        The daily management can represent the organisation legally as stated in article
                                                                                                                                                                                                                                                                        10.

                                                                                                                                                                                                                                                                          Article 12. Budget and annual account

                                                                                                                                                                                                                                                                            The fiscal year of the organisation starts January 1st and end December 31st.

                                                                                                                                                                                                                                                                              In accordance with article 53 of the law the annual accounts of the previous
                                                                                                                                                                                                                                                                              fiscal year as also the budget of the next fiscal year are every year made by
                                                                                                                                                                                                                                                                              the Executive Committee and for approval presented to the GA at her next
                                                                                                                                                                                                                                                                              meeting.

                                                                                                                                                                                                                                                                                Article 13. General provisions

                                                                                                                                                                                                                                                                                  For everything that is not foreseen in the statutes above, and especially
                                                                                                                                                                                                                                                                                  concerning the publications in the annexes to the Moniteur Belge, will be acted
                                                                                                                                                                                                                                                                                  in accordance with the provisions of title III of the law of 27 June 1921
                                                                                                                                                                                                                                                                                  concerning the non-profit organisations, international non profit organisations
                                                                                                                                                                                                                                                                                  and the foundations.

                                                                                                                                                                                                                                                                                  Reason

                                                                                                                                                                                                                                                                                    Our Statutes entered into force in 2005 which form the basis how FYEG is organised as a registered youth NGO.

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