Grammar
Plan: | Activity Plan 2021 - 2022 |
---|---|
Proposer: | Grön Ungdom |
Status: | Screened |
Submitted: | 05/25/2021, 23:59 |
Plan: | Activity Plan 2021 - 2022 |
---|---|
Proposer: | Grön Ungdom |
Status: | Screened |
Submitted: | 05/25/2021, 23:59 |
protests or decision making. We also see that most political decisions are taken by old, white, straight, cis and non[Space]-disabled men. FYEG dreams of an anti-racist, anti-facist society that is truly representative. Therefore FYEG is
communications. This means looking with a critical eye at our work, and learning where we can do better. We recognise that smashing the patriarchy means to dismantledismantling the structures that affect people in different ways and rebuilding the system with everyone in mind. Feminism means to reexaminereexamining power and how in a patriarchy having power means at the cost of someone else, usually marginalised
In the times of COVID-19, we’ve had to reimagine how we approach educational events. On one side we’ve come to value even more the possibility to organiseof organising live activities where we bring Young Greens together for knowledge exchange,
share their first-hand expertise in topics central to the resilience of our movement, such as the mental health of activists, the building and maintenance of organisational culture and democratic methods of facilitation and participation.
In past years, FYEG’s educational work has focused on young people’s poor access to social rights as well as youth influence on democratic and inclusive processes. In 2022, we will organise a series of activities to explore what are the mental health challenges deriving from these issues are.
FYEG Member Organisations acknowledge mental health as an important barrier to their members’ engagement and have expressed their interest in exploring, learning and exchanging best practices to face this issue. Moreover, poor mental health
social rights - the right to decent work (the right to work, and the right to adequate social protection - and support them in becoming agents of change in their local communities through human rights education.
FYEG is nothing without its member organisations. The MOs constitutes the base on which FYEG operates as a federation, and it is through our MOs that we have
In the coming year, FYEG will continue to make the MO work more strategic, by building on the MO strategy that has been draftinged throughout the last year, and have a more individual approach towards MOs, building on individual MO
staff, especially those in finance and human resource roles. Instead of organising a 2-day in real life-person MO Training, we will organise online training, either individualised for the MO’s needs or general. We hope to increase our MOs capacities especially but not only in fundraising and communications. Where possible, we will bring experts on these areas in to provide the training.
Finally, FYEGFYEG's Executive Committee will continue to provide MOs with transparent information about their work, what’s happening externally and internally in the
current progress to be forgotten, not now nor in the future. As part of this shift, FYEG commits to anti-oppression strategies, trainings and structures. The FYEG EC and Office will continue to work with the AC, Awareness Team, and
2020 and 2021 took place online. However, this also enabled us to understand where we fallfell short and can improve. In 2021 and 2022, together with the support of the organisational change consultancy, we would like to build frameworks for
Since the European Elections in 2019, Europe has experienced a lot of Green
successes — the concern over climate change and the vote of young people are
what we think have been the main drivers of the Green Wave that has spread
across the continent. In several Northern and Western European countries, green
parties achieved their best results ever in the European Elections. In the year
that has passed since, Greens have continued to take over national and local
parliaments all over Europe, such as in Switzerland, France, Ireland, Belgium,
Poland, Bulgaria, Germany and Croatia.
At the same time we see nationalist and conservative forces win ground — in
Hungary, Viktor Òrban has passed a law allowing him to rule by decree, in Poland
right-wing nationalist Andrzej Duda has been re-elected as president and across
the continent, we see nationalist, anti-foreigner sympathies grow in the polls
as a response to closed borders and other measures taken by national governments
in the light of Covid-19 that has created a new everyday living situation across
Europe (and the World) over the last year.
The pandemic has, beyond showing us that the openness, inclusivity and democracy
that we might take for granted is more fragile than we want to believe, also
shown that the systems we have in place to secure a good welfare and good living
conditions for people are not enough. In the upcoming year, a lot of focus will
be on discussions around not only how Europe will recover from Covid-19, but
also how a Europe that can stand similar crises in the future can be built. For
us, as Young Greens, it is clear the concept of security must be re-defined,
focusing on the security of people instead of the security of states. This must,
among many other things, include equal access to health care and vaccines
regardless of where in Europe you live, a more sustainable production sector,
better food security and the ensuring of all people’s right to participate in
democratic processes, in order to be able to form a resilient and secure Europe
for all. This focus will be an underlying theme in all of our work in the coming
year.
This activity plan outlines how FYEG will work concretely for the Europe we want
to see in the upcoming year.
FYEG remains committed to the political priorities that have defined our work,
while taking on board ongoing political developments. FYEG has been advocating
for system change consistently, and as we (hope) to move to a post-pandemic
recovery, that this will be defined by the priorities FYEG campaigns for.
Through political advocacy, and working with our member organisations and
progressive movements, we will fight for justice.
These are:
2021 will see FYEG’s activity plan focus on a Brave New Europe: where young
greens will reimagine our societies after the COVID-19 crisis, to empower young
people in influencing decision-makers on inclusive and active citizen
participation, and for young greens to become decision makers themselves.
We see that Europe is yet to be fully democratic: from authoritarian governments
to disillusioned voters, to the restrictions of civil society taking part in
protests or decision making. We also see that most political decisions are taken
by old, white, straight, cis and non -disabled men. FYEG dreams of an anti-
racist, anti-facist society that is truly representative. Therefore FYEG is
committed to keeping the political space open to all, to call out oppression,
and to reflect on our own organisation to become more inclusive. The Future of
Europe is where everyone’s voice is heard.
As FYEG recognises an intersectional approach to all political areas, we
recognise that there is no climate justice without social justice. The
consequences of the climate crisis are disproportionately felt by BIPOC, women,
LGBTQIA+, disabled people, workers, lower-income people and Most Affected People
and Areas (MAPA) who are most at risk of losing their homes, jobs, and health.
Our fight against the climate crisis and loss of biodiversity must be rooted in
social and human rights.
FYEG will continue to take this approach in our campaigning: to recognise the
different struggles people face and to back the movements led by environmental
defenders and people fighting for their social and human rights.
The F in FYEG could stand for Feminist. We are a proudly intersectional feminist
organisation, and commit to reflecting this in our structures and
communications. This means looking with a critical eye at our work, and learning
where we can do better. We recognise that smashing the patriarchy means to dismantling the structures that affect people in different ways and rebuilding the
dismantle
system with everyone in mind. Feminism means to reexaminereexamining power and how in a
patriarchy having power means at the cost of someone else, usually marginalised
people. In a truly feminist society power is shared, and FYEG will look to see
how its work can empower people.
In the times of COVID-19, we’ve had to reimagine how we approach educational
events. On one side we’ve come to value even more the possibility to organiseof organising
live activities where we bring Young Greens together for knowledge exchange,
skill-building and co-creation. On the other, we observed and have been inspired
by the online spaces and learning opportunities that sparked out of this time
and aim to use this knowledge to create a more diverse educational offer for
young people inside and outside our Green network.
We’ll consider all of the following and more in how we build our educational
activities: hybrid events, online courses, online horizontal exchange or
harvesting of knowledge and outsourced professional and tailored training
opportunities.
We want to make it easier than ever for our radical analysis and solutions to be
shared by Member Organisations. For this reason we’ll develop a strategic plan
on educational activities looking at content, format, outputs and follow-up to
our resources. We will also develop a concept on how to make sure that the
outputs of our educational activities are easily reachable on our website so
that they are followed upon by MOs, participants and other activists. We would
like to consolidate FYEG’s educational work and facilitate learning continuity
so that participants transfer the knowledge to their MOs, or evolve from
participant to trainer by becoming prep-team members in other FYEG activities
and finally become trainers for others, for example by participating in Greenr
(Green European Foundation’s pool of trainers).
Additionally, we’ll build frameworks towards more inclusion and accessibility in
our organisation and events and will do so by revisiting our existing guidelines
and create new ones, such as accessibility, volunteer and host organisation
guidelines.
In 2021, FYEG will reimagine our societies after the COVID19 crisis, starting
from our organisations all the way to how we young Greens can be a strong voice
in our communities to shape what the “normal” should look like after this global
crisis.
Firstly we will create a space for members from FYEG Member Organisations to
share their first-hand expertise in topics central to the resilience of our
movement, such as the mental health of activists, the building and maintenance of
organisational culture and democratic methods of facilitation and participation.
Then, we’ll provide support to our MOs to host decentralised summer camps and
guide them to explore their organisational structure, decision-making processes
and discriminative tendencies, as well as to imagine a better way of youth
participation and the tools needed to achieve it. Finally, we’ll harvest the
knowledge of these groups online by organising a write-a-thon and sharing the
findings to a wider audience.
In past years, FYEG’s educational work has focused on young people’s poor access to
social rights as well as youth influence on democratic and inclusive processes.
In 2022, we will organise a series of activities to explore what are the mental
health challenges deriving from these issues are.
FYEG Member Organisations acknowledge mental health as an important barrier to
their members’ engagement and have expressed their interest in exploring, learning
and exchanging best practices to face this issue. Moreover, poor mental health
is increasingly discussed among social and climate movements, while particularly
affecting oppressed activists, such as queer activists of color, disabled
activists, LGBTI+ or BLM activists who are learning methods of regenerative
activism to address this. Finally, even outside of youth political organisations
and movements, young people who are deprived of personal and financial security
in today’s societies increasingly report suffering from stress, depression and
anxiety.
Mental health is political. With this work plan we will explore its causes and
consequences and construct the solutions that Young Greens will implement and
promote in the future.
Together with CDN, FYEG was organising a study session to place in October at
the European Youth Centre in Budapest, Hungary last year. It was cancelled due
to the EYC’s Covid restrictions and we now plan to host it in mid-November 2021.
With this activity we aim to empower 40 young Europeans in accessing their
social rights - the right to decent work (the right to work, and the right to
adequate social protection - and support them in becoming agents of change in
their local communities through human rights education.
Last year, the annual UN conference on climate change was postponed. Therefore,
COP26 will take place in November 2021 in Glasgow. The outbreak of the COVID-19
pandemic has made it even more obvious: addressing the climate emergency means
taking real action. FYEG has always participated in the COP when possible,
giving voice to young climate activists and stakeholders. FYEG’s activities for
COP26 include setting up a delegation of activists to attend the conference,
collaborating with other young partners in the context of AlterCOP, and
coordinating with partners of the Green Family in events during and around COP26
(for example, the European Ideas Lab organised by the Green Group in the EP will
focus on Climate and will take place during the first days of October,
immediately after the Youth4Climate of the pre-COP26). FYEG’s aim is working on
its political priorities (Kick Polluters Out, Transparency in the negotiation
process, Just Transition), while organising creative protests and having a role
in the design of actions.
This year through our climate activism we would like to support non-partisan
climate youth movements. We will map various youth-led climate movements around
Europe and other youth NGOs that work on climate, we will coordinate our climate
campaigns with them, we will ensure they participate in our events as
participants or speakers and we will also ensure that we participate in their
activities, where possible or support them financially or through our
communications efforts.
FYEG is nothing without its member organisations. The MOs constitutes the base
on which FYEG operates as a federation, and it is through our MOs that we have
our best possibilities to achieve change on an everyday basis. Therefore, it is
clear that our MOs need to be at the center of FYEG’s work.
In the past years, FYEG has tried different ways to maintain good communication
channels with its Member Organisations between General Assemblies. It is
important to include the voices, thoughts and extremely valuable knowledge and
experiences of our MOs in FYEG’s activities, communication and strategic
decisions. FYEG will organise an MO Forum, a few months before the General
Assembly, preferably in person. Discussions will also take place in regional
chats and the ambition is that regular regional calls will take place.
In the coming year, FYEG will continue to make the MO work more strategic, by
building on the MO strategy that has been draftinged throughout the last year, and
have a more individual approach towards MOs, building on individual MO
strategies. An ambition is also to actively explore the possibilities to find
new MOs in countries where the FYEG does not yet have representation.
FYEG will continue to organise MO-to-MO training, in order to increase bottom-up
MO engagement and learning between statutory events and to take advantage of the
skills, experiences and knowledge that lie with our MOs. Moreover in 2021 and
2022, we would like to organise activities targeting MO’s committee members and
staff, especially those in finance and human resource roles. Instead of
organising a 2-day in real life-person MO Training, we will organise online training,
either individualised for the MO’s needs or general. We hope to increase our MOs
capacities especially but not only in fundraising and communications. Where
possible, we will bring experts on these areas in to provide the training.
Most importantly, we will continue our strategic work, in order to ensure that
we are a strong, stable, strategic and a visionary organisation that works in
sync with its Member Organisations, its partners and other youth movements. This
is especially important for us ahead of the potentially very critical EU
elections in 2024. We will build a strategic plan for 2022-2025, with the input
from our Member Organisations.
Finally, FYEGFYEG's Executive Committee will continue to provide MOs with transparent
information about their work, what’s happening externally and internally in the
organization, through sharing of EC minute and newsletters.
At FYEG we are uniquely positioned to focus on the Green issues that impact
across borders. We will use this position to act as the voice for young Greens
across Europe. We will wield this responsibility with care by ensuring our
communications are strategic and well planned. With the increased capacities in
the office, we have started to analyse our communications and build our strategy
accordingly. We will continue to do so with our strategic communication
meetings. We will also continue building FYEG communications strategy.
We will strive to reach high numbers of people with our Green message. This
message will be made up of political statements and opinion pieces focused on
current and meaningful issues, produced to reach as many of our target audience
as possible.
The power of FYEG comes from its member organisations. Our communications will
include collaborations with our MOs. We will facilitate more topical discussion
on topics that are within and outside of our Activity Plan priorities and
receive input from our MOs. We will ensure our activities and political
statements are presented in a way that makes them shareable by our MOs and
partners.
Alongside our activities and statements, through the lens of communications we
will empower and support the work of the Ecosprinter Editorial Board.
As a youth organisation, it is imperative that we continuously evaluate our
communications methodology to ensure we are not losing touch with younger
generations. We will evaluate and update our communications tools and channels,
starting with our website and our mailing tools, in order to ensure FYEG is
presented the way we truly want it to be and we are reaching our desired
audience.
A changemaker is someone who strives to take progressive and creative action to
address injustices. “Be the change you want to see in the world” is an overused
saying, but FYEG strives to sow the seeds for change and at times break down the
door. We want to build a feminist, anti-racist, diverse and just world. To
achieve this, we must continue to offer diverse trainings to build skills and
capacities in our members.
We must also continue to support our members in campaigning to be in
governments, or at least to influence governments. Where greens lead, others
follow so we must continue to make our voice loud. FYEG commits to relaunching
its Young Candidates Platform based on feedback from the MO Forum. It will
include guidelines and trainings in different areas, and create a space for MOs
and young candidates to exchange best practices. FYEG continues to combine
political institution work with activism, so that young greens are present in
all political spaces and can work together. We work with parliamentarians and
campaign with petitions, letters, and legislative initiatives. FYEG does not
refrain from partaking in or supporting acts of civil disobedience. Through
grassroots campaigning, political lobbying, and capacity building, FYEG looks
towards the future and how to change it for the better.
FYEG must also continue to look internally to ensure we reflect the changes we
want to see in society. For a truly feminist, anti-racist, diverse and just
world, FYEG must also see that its own structures support this and create a safe
environment for its members. To achieve this FYEG must continue to work on
making its structures more inclusive and asking itself the hard questions as to
why this isnt always the case. In the past year, FYEG has worked with a
consultant to focus on organisational change to improve structures for mental
health and inclusion. FYEG will continue to work on this and not allow the
current progress to be forgotten, not now nor in the future. As part of this
shift, FYEG commits to anti-oppression strategies, trainings and structures. The
FYEG EC and Office will continue to work with the AC, Awareness Team, and
working groups to achieve this.
Working with our Green partners allows FYEG to increase its capacity and reach
new audiences. We continue to work closely with the European Green Party as its
independent youth wing. FYEG will send delegates to the EGP Councils and table
radical resolutions highlighting the issues and struggles young people are
impacted by, to push the Green movement in the progressive direction. We will
work with the EGP on joint projects and campaigns that cover climate and social
justice, democracy, and equality.
We will continue to cooperate with the Green Group in the European Parliament,
in particular with the young MEPs and secretariat on initiatives that are also
political priorities for FYEG. FYEG will reach out to (young) MEPs who are
working on policy FYEG has interest in, or to invite them to speak at FYEG
events, or endorse FYEG campaigns. FYEG will maintain relations with the Green
Group secretariat including its campaigners to work together to deliver
strategic and creative campaigns. This way, the young green voice is heard
within the European Union, as well as working with movements and other
organisations led by young changemakers.
FYEG remains committed to working with green foundations, especially Green
European Foundation, Green Forum Sweden and Heinrich Böll Stiftung. Our work
involves collaborating on projects where the youth voice should be represented
and heard, and so that their resources can be beneficial for young greens. This
year FYEG will outline a GEF partnership strategy to improve our collaboration
and make it more long-term looking.
FYEG will continue to encourage and enjoy a close working relationship with
Cooperation and Development Network and the Global Young Greens and to support
them in bringing the youth perspective to the global green movement. We will
work with CDN and GYG to create more knowledge development and exchanges. FYEG
will attend CDN and GYG events and vice versa, and explore ways to support the
organisation of the next GYG congress.
FYEG has been involved with the European Youth Forum on varying levels. In 2022
we would like to assess what we expect from a cooperation with the European
Youth Forum and decide on the capacity it requires and develop a strategy.
FYEG has been trying to build an Alumni Network since forever. This year with
the increased capacities in the office we would like to bring a more strategic
approach for the Alumni Network. We would like to create a register of FYEG
Alumni, understand the needs and desires of our Alumni from such a network and
build a strategy.
The past year has been intense for the EC and the Office as all the meetings in
2020 and 2021 took place online. However, this also enabled us to understand
where we fallfell short and can improve. In 2021 and 2022, together with the support
of the organisational change consultancy, we would like to build frameworks for
the Executive Committee, where there can be a clear task division among the
Office and the EC. For example in 2021 we started having EC members responsible
for particular policy issues (e.g. climate crisis, social rights, migration,
human rights, feminism, etc.), which was very helpful in clear task division
among the EC and the Office.
We realised the need for a comprehensive welcoming guide for FYEG’s newly
elected Executive Committee, that can be used to onboard them by providing
technical and political information that they need to know before they start
their work as FYEG EC. We currently have a similar system for newly recruited
staff members.
FYEG has started a mental health protocol, and will keep on working on it with
the aim of taking greater care of the mental health and wellbeing of staff and
volunteers. We also started looking into financial compensation of the work of
FYEG Executive Committee and will start evaluating its effectiveness.
In 2021 FYEG will continue the investment in Office and continue monitoring the
working conditions of the staff, especially the workload. We have been doing a
great job in increasing the salaries of the staff members, for now we will
continue monitoring and assessing the working conditions. We will invest more in
staff training and will come up with a strategy to ensure that each staff member
can participate in training that will help their professional and personal
growth.
FYEG will develop detailed task divisions and performance goals for each staff
member to ensure that each staff member has ambitious yet achievable goals, in
order to ensure that staff members are not lost and burned out fighting too many
fights but have concrete tasks and goals that are attainable.
The office will continue holding weekly office meetings which has been a very
useful practice and will plan office retreats when new interns arrive (twice per
year) and to help the team building and motivation of the office.
As in line with our Strategy for 2021 and 2022, we will continue fostering
Working Groups and empowering them to come up with radical ideas for Europe. In
order to do this more effectively, we will build a strategy and framework for
Working Groups and their coordination, which also includes how to use the
Working Group budgetline more effectively. We will do a needs analysis and build
a strategy accordingly.
Meanwhile in 2021 - 2022, FYEG will have one working group, whose mandate will
be written by the newly elected EC:
A Democratic and Inclusive Europe Working Group that will be working on
the 2021 “Brave New Europe” Workplan, as well as on issues such as the
future of Europe, discrimination, racism, mental health.
The Federation of Young European Greens is an organisation run mostly by
volunteers. In short, we can’t do this without you! Your work may put you in
contact with FYEG members from all around Europe, cultural diversity, personal
information and delicate material among others. To make your engagement a
rewarding and positive experience, the organisation commits to build a safe
space for all its members by implementing good health and safety practice
including a high level of respect and caring, no sexual harassment and support
for your mental wellbeing.
The following part explains all rights and responsibilities of our volunteers
and which measures FYEG puts in place to ensure those at any time.
Rights of FYEG’s volunteers
You have the right to balance in your life. You are volunteering for FYEG
but we are aware that you have other duties simultaneously. You always
have the right to pursue those, to prioritise recreational breaks and to
decide yourself which amount of work for FYEG is appropriate in order for
your life to be balanced. You have the right to carry out your
responsibilities and duties to the best of your abilities, but to not
overcommit to your role. Working with the organisation should be fun.
You can take breaks whenever you need them. You have the right to take
time out and feel comfortable in doing so. In order to deconstruct
barriers that hinder the exercising of this right, the following measures
will be implemented:
Prioritising tasks: Volunteering work, especially EC work, will be
divided into priority and non-priority work, so that people can
scale back their engagement if necessary without having a guilty
conscience. The priority of tasks will be decided on and reviewed on
a regular basis during meetings.
Shadow person system: Two people are assigned to all prioritised
tasks: A main person in charge and a shadow person who has the
capacity to temporarily take over the task or parts of it when the
main person needs a break.
A system to communicate availability will be provided, where EC
members can announce their availability and breaks beforehand.
You have the right to have a clear understanding of your role within FYEG
and to be provided guidance, support, training, mentorship and resources
in order to effectively complete your tasks and responsibilities. To
ensure this right, the following measures will be implemented:
The EC Members will be given a clear description of a task before it
is distributed, preferably in a written form.
An EC Welcome Pack will be developed and sent out to new ECs. It
will include extensive information on their different tasks and
duties.
At the beginning and mid-term of the mandate of any structural body
of FYEG, the volunteers are fully informed about their rights,
responsibilities and mental health structures.
You are entitled to maintain good and stable mental health. You have the
right to maintain regular contact with your team, committee or working
group and update them on your current situation. FYEG provides the
following measures to give you the best support in this:
Buddy system between EC members: As it is easier to check in with
one team member instead of the whole group, each EC member will get
an EC buddy and, through check-in times at least once a month at the
beginning of an EC meeting, the buddies can exchange about their
situations and how they are feeling.
A regular mental health assessment: The state of the mental health
of our activists and office continues to be monitored by a survey,
at least once in the operational year, in order to see if progress
is taking place, if the measures are helping and to find out where
there is room for improvement.
An input sheet for personal updates at long EC Meetings, where EC
members can communicate their current availability/situation, etc.,
to maintain regular contact with your team, committee or working
group.
Regular calls of the coordinators of a team, committee or working
group with their EC responsible in order to check their current
tasks workload and mental health situation, provide support and
answer questions.
Appointing a Mental Health Officer and their shadow person to
support the implementation of this protocol and keep track of the
measures, the process and their effectiveness. The Mental Health
Officer makes sure that all of the structures put in place by the
Mental Health Protocol are implemented and reminds the volunteers of
their rights and the different support measures that they should
use.
Mental Health Trainings will be offered to EC members and Working
Group coordinators once a year.
You have the right to let your voluntary work be guided by your interests
and by what you are passionate about. To ensure this, FYEG has the
following measures in place:
Giving EC Members the possibility to create their own task division
that prioritises the tasks of their interest and gives them the
flexibility to abandon irrelevant or not prioritised tasks, while
still in line with the Strategic and Activity Plans .
EC members can give an update on their activities within FYEG
related to their personal priorities and interests in the input
sheet and at every long EC Meeting this will be discussed and
followed up upon.
Clear task divisions and delegations processes that ensure efficient
workflows and no overwhelming responsibilities for any volunteer.
You are entitled to work in a safe space, free from harassment, coercion
or other problematic behaviour. Therefore, FYEG has the following
structures in place:
The Anti Harassment Protocol: FYEG has a zero-tolerance policy on
sexual harassment at all its events, within all its structures and
during all activities. The Executive Committee will designate an
Awareness Group for anyone presenting allegations of physical,
verbal or online sexual harassment.
The Safer Space Policy, where we define our high expectations on how
we behave towards each other in our meetings, actions and social
spaces.
You have the responsibility to communicate with your team about your
availability and your capacities. EC Members can use the availability
system to indicate breaks and off-time and express in the personal updates
sheet whether they need help with anything.
You should only take responsibility for tasks for which you have enough
capacities and for which you can meet the deadline. Of course,
miscalculations or sudden events can happen, and therefore you should
always notify your shadow person or someone else of your team in case you
need help.
In order to ensure an effective workflow during meetings, you are
responsible for being on time for meetings or announcing prior to a
meeting if you cannot attend a meeting or are late.
In the past it has happened several times that an EC Member or a person of
another FYEG body (suddenly) dropped out of volunteering for FYEG without
notifying a fellow team member. This led to a work overload for the other team
members. Therefore the following structure will be put in place.
If a team member is either not responsive two weeks in a row or does not attend
two meetings in a row without notification (whichever of these cases occurs
first counts), during the next meeting the rest of the team members will discuss
the situation and ask the buddy of the unavailable team member to reach out to
the person personally to ask about their current situation and needs.
Furthermore, if necessary, the tasks of this person will be temporarily
redistributed between the team members. If further attempts to make contact
fail, the team can decide whether to distribute the tasks of the unresponsive
person differently, to not carry them out for the time being or to have a new
person elected to the team. It is encouraged to fill the missing seat at the
latest after 6 weeks of failed contact with the team member. In the event that
the absent person is an EC member, the rest of the EC may propose the
resignation of the member and the further process and replacement will be
handled according to the IRPs.
FYEG employees also have the right to receive support from the organisation in
maintaining good mental health. Therefore, the Mental Health Assessment will
also include office members. Clearer task divisions and delegation structures
between the office and the EC will also be developed, which should eliminate
ambiguities and reduce workload. FYEG will review these measures and the tasks
of the EC's office responsible and, if necessary, develop further structures
that can improve the mental situation of employees.
Grammar