Consultation: | FYEG General Assembly 2021 |
---|---|
Agenda item: | 3 Plans |
Proposer: | Federation of Young European Greens |
Status: | Submitted |
Submitted: | 05/06/2021, 17:08 |
P2: Financial Plan 2021 - 2022
Plan text
I. General comments
A. Budgeting in times of pandemic
In the next pages, you will read all about the changes in our budget and our
budget proposal for the next year. You will be able to see how the pandemic and
especially the measures to prevent the spread of it impacted our plans and our
budget. This year has taught us resilience and ability to adapt to change.
Although we had ambitious plans, we often needed to move activities online or
organise decentralized activities.
This creativity is reflected in the budget. In the first half of 2021, it
unfortunately wasn’t possible to organize any physical activities. A lot of
things were moved online. This timing of the year corresponded with our
statutory activities as they are less flexible. But we anticipate that in the
fall, a lot of things will be possible again. That is why a lot of funds are
diverted from the statutory meetings to projects, meaning we will meet each
other again this summer and we’ll protest together for a stronger climate policy
at the COP26 in Glasgow.
Of course, we will keep monitoring this and adapt our budget to the COVID
realities.
B. Gender budgeting
As a feminist organisation, we believe it’s important to realise our budget from
a Gender perspective. Since last year, we’ve been reporting on the gender
dynamic in previous’ year’s budgets. But gender budgeting isn’t only about
reporting, it’s also about planning ahead and including a gender perspective in
the budget of the upcoming year to make our organization also inclusive in the
budgets.
Gender budgeting is definitely something we need to keep working on, together
with the FCAC. But in this plan, we already tried to start the work. You can for
example see it in the fact that we budget enough for our activities so we can
get a bigger venue that also allows for a quiet safe space. Moreover, we
reformed and increased the EC allowances system to allow easier and more
accessible reimbursements of the costs of the executive committee members. This
will make participation in the EC much more accessible and in the long run, it
will make the leadership of the federation more inclusive.
There is still a lot more to be done on this subject, so we look forward to all
your questions and suggestions.
C. EC Allowances
The Executive Committee has been working on improving the mental health of its
volunteers the past year. Following a resolution at the GA in 2020, we started
discussing a mental health protocol. Next to this, mental health was also an
important focus of the sessions on organizational change and the report by the
European Activism Incubator.
One of the aspects that kept coming up during our discussions was the call and
need to better compensate for the (oftentimes invisible and non-quantifiable)
work of the Executive Committee. That is why we decided to work on a proposal
for an IRP and budget change by next GA, implementing a higher EC allowance. We
held several discussions within the EC, worked on a budget proposal, organized a
discussion on it during the MO Forum in March and asked for advice from the
Advisory Committee and Financial Control Committee.
In this plan, you can find the exact numbers for the higher EC allowance and how
it fits into the wider budget. This is the first time FYEG is implementing such
a monthly allowance and we believe it definitely will need an evaluation after a
couple of years to see how it goes. And we are looking forward to discussing and
improving it with you.
II. Details per budget line
A. Expenditures
Category 1: personnel costs
In this category you can find all personnel related costs. Wages, social
security taxes and benefits are included in this category.
In 2021, we will spend more in this category than what was originally voted in
the budget plan at the General Assembly in 2020. In line with our focus on
improving the work-life balance for our office and as proposed in last year’s
budget plan, we raised the salaries of our employees (by 200 euros gross). We
also got a grant to hire an Administrative Assistant starting from the summer of
2021.
In 2022, the personnel costs will again be a bit higher because of the
additional staff, namely the Administrative Assistant. We still want to focus on
improving the work-life balance for our office in 2022 but, for a next impacting
salary raise, we need more sustainable funds and we are still searching for
them.
Category 2: infrastructure and operating costs
This category includes all office-related stuff, such as office training, but
also costs for printing, for postal charges and office supplies. Overall, we
will spend more in this category than what we proposed last GA. This is mainly
due to the organisational change training and because of the procurement of
extra office equipment (through the EGP/FYEG joint project budget line).
In budget line 2.1, regarding office-related costs such as meetings, training
and rent, our rent is still zero since it is calculated in the budget we get
from EGP. In the past financial plans and reports, you could read here that we
would encourage the office to invest in training. This financial plan, I am
happy to write that they did. The amount budgeted for training in budget line
2.1.3 will be used for regular staff training, a training together with EGP on
anti-discrimination and mental health and the organisational change training
(read more about this in the EC report). The amount budgeted for this budget
line will lower again in 2022 as we expect the organisational change consultancy
will be mostly in 2021 (so a smaller fee in 2022). There will be room in the
budget for regular staff training as well.
In budget line 2.2 some things changed as well. In a year where (in the first
part at least) everything was moved online (meetings as well as campaigns),
costs for digital tools increased. That is why we raised the IT costs, mainly to
be able to buy our Zoom & Adobe subscription.
Last year, we moved to a different building and office, together with EGP staff,
and we decided to invest in new equipment. We were not able to buy all the
equipment already in 2020, that is why budget line 2.2.2 is a bit higher than
expected. However, this purchase was part of our agreement with EGP.
Next to this, there is budget line 2.2.3. for website maintenance, used to
compensate our webmaster’s, Christoph, work. However, Christoph notified us that
as for last year he will waive his compensation.
These things are also accounted for in the plan for 2022. Regarding budget line
2.2.1, we follow the same line as this year, with an increased budget to be able
to fund digital tools for our work. Since we’ve already invested in office
equipment this year and the past year, we don’t have to in 2022 so a lower
amount is foreseen. And as we don’t know what Christoph’s situation will look
like next year, we still budgeted the amount he gets remunerated.
Budget line 2.3 includes all stationery and office supplies. Here, we will keep
the budget as proposed at the GA in 2020. Just to mention that budget line
2.3.2, other, includes office snacks and drinks. Last year, we decided to raise
the amount budgeted for this budget line, to improve office conditions and make
sure they have access to food and drinks if needed, also when working from home.
For the budget plan 2022, we basically follow the same line.
Next budget line, 2.4, covers postal and telecommunication charges. We kept the
same budget as last year for postal. Regarding budget line 2.4.2 on telephones
and mobile phones, we decided to increase the budget voted at the GA last year.
We noticed that because of the lockdown and office working from home, more
internet costs from our staff members are refunded. We hope that in 2022 the
office will be able to work more in the office again, so we lowered the amount
again for next year.
The last budget line in this category includes all printing and publications.
However, most of these things are included in either campaign budget (budget
line 5.3) or working group project (budget line 5.4.2). That is why we decided
to take these budget lines out of our budget as of 2022. This does not mean we
will never print any publication material or Ecosprinter anymore, it just
follows the trend we’ve seen over the past years. There is also always the
possibility to budget this under Ad Hoc Projects where we foresee ample money
for the production of Ecosprinters.
Category 3: administrative expenditure
This category includes a lot of administrative costs, just as the name mentions.
Here you can find extraordinary costs for example for work permits or visa, our
accounting costs, legal costs and other indirect costs.
Overall the budget in this category stays more or less the same. There are two
changes. First of all in budget line 3.1.1 on extraordinary costs, we are
planning to spend more than what was actually budgeted. This is because of the
cost related to PCR tests for our employees (for example for the new interns who
had to move to Brussels) and there was also an extra cost related to the hand-
over between Communications Officers. The second point is that there are less
indirect costs; our bank charges and insurances decreased so we adjusted the
budget for this.
For the budget for 2022, we again follow the same reasoning as the past years.
We are not yet budgeting a raise in the extraordinary costs and budget an amount
that corresponds to the medium of what was spent the past three years. Same goes
for the bank charges.
Category 4: meeting and representation costs
In this category, you can find all costs related to meetings from the executive
committee, but also from FYEG in general such as the General Assembly or MO
Forum. You can also find our membership fees to other organisations and our
yearly contribution to CDN. In this category, there has been quite some
shuffling with the budget.
First of all, budget line 4.1: costs of EC meetings. Budget line 4.1.1 is used
for the EC allowances. This system was implemented at the last GA and allows EC
members to claim per-diem reimbursements for certain meetings. We want to
increase the amount foreseen for this budget line, if the IRP change on EC
remuneration is accepted. This also has an impact on the budget in 2022.
Budget line 4.1.2 is reduced because we want to lower the amounts the EC would
meet in real life. The past two years, almost all of the long EC meetings have
been conducted online and it worked quite well. That is why we want to implement
a bit more of a mix of online and in real life meetings, because these last ones
are also really important for an executive committee. With this budget the EC
would be able to meet in real life for at least two times. Next to this, we also
want to create other opportunities for the EC to meet in less formal contexts
for example during projects or a summer camp. In 2022, we follow this same
reasoning.
There are some big changes with regards to budget line 4.2 costs of the meetings
of FYEG in 2021, mostly due to, you guessed it, Corona. As the General Assembly
will be online and only the presidency and the executive committee will meet
physically, we adjusted the budget to that reality. Moreover, the MO Forum was
also held online so the budget was adjusted to meet the real costs. Lastly, the
executive committee decided to focus on online MO to MO training, that is why we
increased the budget a little bit.
Although there are still some uncertainties about the situation in 2022, we
planned optimistically that all events should be able to take place in real
life. Regarding the General Assembly budget, this is slightly more than what was
budgeted in previous years, because we want to start fully reimbursing the
second delegate as well. The budget foreseen for the GA Is the same as what was
calculated for the GA in Sweden in 2020. In 2022, we will organise a short
physical MO training together with the seminar of the work plan (planned in the
fall of 2022). We are however looking forward to a live MO Forum and one or two
FCC Meetings in real life, so we budgeted accordingly in 2021.
During this mandate, there was also a new structure in FYEG to reform the
political platform. We budgeted some money for them to meet during the year to
facilitate their process, however this was unfortunately not possible. That is
why their budget line is decreased to meet their real costs. Their mandate also
ends this year, so there will be no budget for the political platform committee
in 2022.
No big changes with regards to our membership fees and regional support. We
clarified our MO fee for the European Youth Forum. The 7500 euros for regional
cooperation is our yearly contribution to CDN’s work. This also stays the same
for 2022.
The last budget lines of this category include other meetings and
representation, for example when we attend EGP councils and other political
networking events, as well as the MO visits. As already mentioned sometimes in
the report, we are looking forward to some more MO visits in 2021 now travel
restrictions are slowly being easened, as this is an important priority.
However, we won’t be able to do as many as we budgeted for, that is why we
decreased the amount a bit. With this amount, we’ll still be able to do 4 MO
visits in the summer & fall. In 2022, we plan to do 4 study visits again.
With regards to political networking, we didn’t change the proposed budget for
EGP, but decreased the budget for political work/networking a bit to be more
realistic. In 2022, we increased the amount in this last budget line again.
Category 5: direct costs - projects and campaigns
This category includes all the projects and campaigns FYEG runs. You can find
the costs for the work plan here, but also the ones we make for the COP and
other ad hoc projects. With vaccination processes ramping up and travel
restrictions easing, we are looking forward to meeting you again this fall
(especially in the streets of Glasgow). To facilitate this, we decided to shift
some budget from the statutory activities we had to organise digitally to
projects this fall.
Budget line 5.1 includes the seminars and conferences we organize or attend.
Budget line 5.1.1 is the budget we use for the activities in the annual work
plan (Brave New Europe work plan). The budget here will be used for the
(decentralized) summer camp(s) and a seminar at the end of 2021. We applied for
another EYF annual work plan grant in 2022. The focus then will be the Politics
of Mental Health. In 2022, we will organise a series of activities to explore
what are the mental health challenges deriving from these issues. More about
that in the activity plan.
Unfortunately, it isn’t possible to organize a Spring Conference (5.1.2) in
2021. However! We are quite optimistic this will finally be possible again in
2022. For this amount, we based ourselves again on the budget prepared for the
GA in Malmo and it will be funded through money from the Greens/EFA Group in the
European Parliament (as this is often the case).
Lastly, in a couple of months, there is COP26 (5.1.3)! As this is a big priority
for FYEG and it will be a really important climate summit to make sure the goals
of the Paris agreement are met, we also budgeted to bring several activists
there and amplify the voices of other climate activists and frontline
communities. We even increased the planned budget a bit, to make this possible
and to bring a big delegation of kick-ass activists to make sure our voices are
heard.
We expect that the COP in 2022 will not take place in Europe, so it will be more
difficult to mobilize our activists to join the delegation there. That is why
the amount we budgeted next year isn’t as high as this year. We are however
planning a smaller, AlterCOP-like activity.
Regarding budget line 5.2 not a lot will change both in 2021 and in 2022. We
still budget money for expenses during Study Sessions that aren’t covered by the
Council of Europe. Costs for events organised with the European Youth Centres
are covered directly by them. The costs in these lines are extra costs such as
layout of the publication and the reimbursement of participation fees for
participants with low resources.
Budget line 5.3 reflects the costs for the climate campaign we are conducting in
cooperation with EGP and the Green Group in the European Parliament. In 2022, we
are not yet planning to organise a specific campaign so we didn’t budget
anything for it.
Lastly, there is budget line 5.4 regarding other projects. The first budget line
here, ad hoc projects (5.4.1) was raised because of the online course project we
ran for GEF following the Young Green Recovery program. And for 2021 we have
around 15.000 euros left to use for other ad hoc projects. This is higher than
the amount we usually allocate to ad hoc projects, because we have an extra
budget from EGP this year, carried over from 2020 and we already had to shuffle
things around to adapt to reality. During the Summer, we will analyse the
situation for the rest of the year and allocate the budget accordingly. In 2022
we will go back to the amount we usually provision for ad hoc activities (5000
euros).
The budget line for working group budgets (5.4.2) will stay the same in 2021 and
2022. However, the EC is looking into how we can reform this budget line so it
can be used more efficiently by the working groups.
Finally, we also added a new budget line (5.4.3) to include coordination of the
joint projects organised by EGP and FYEG. We expect this agreement with EGP will
continue in 2022 as well.
Category 6: allocations to next year and reserves
In this category, you can find our allocations to funds and reserves. As
mentioned already in the beginning of this report, we are working on a system to
save and invest money more strategically. Today, there are two funds. There is
of course the allocation of 5000 euros to the campaign budget that will help us
build a strong campaign for the European Elections in 2024. This will allow us
to support our MOs in the best way possible to get even more young green MEPs
elected. This is a recurring allocation.
Last year, we also introduced budget line 6.1.3, the payroll safety fund. This
fund enables us to pay our employees during the notice period in case FYEG
closes down for some reason. It will help us to stay on our feet in case
something happens. For this fund, we’ve gathered information with other
organisations and now we’re allocating some money to it to ensure we can respect
legal requirements towards our employees. We already allocated 26,662.00 euros
to it. In 2021, we decided to allocate another 23,338.00 to it so the total
amount of the fund reflects the amount we get from the Erasmus+ grant. That is
why we increased the budget a bit. In 2022, we will not allocate anything to
this fund.
These funds will be transferred to a separate account.
B. Income
Important note: difference between administrative and
project revenue
The main difference for our sources of income, is the difference between
administrative money and project money. The first source for us, is the source
we can spend more freely. It allows us for example to pay for staff but also to
organise more freely our campaigns and ad hoc projects. The second kind of money
is money we can only spend on projects and events and they have strict
guidelines as to how we can use the money.
If we look at the evolution of the income and expenses we see that our
administrative costs are growing bigger while our admin income doesn’t
necessarily follow (although we are getting the highest amount we can get for
our admin grants like Erasmus+ & CoE). We have started looking into other
sources of income to make sure that this divide doesn’t grow even further. These
sources would include admin grants that we don’t use yet and donations from a
more strategic fundraising campaign. As we want to continue to improve the work-
life balance of our office and volunteers and raise the salaries of our
employees, this will be an important new source of income to provide
sustainability to the organisation.
Category 1: Administrative Income
This category includes all administrative revenues. These are all the funds and
revenue that are not linked to a specific project and that we can use more
freely for our own administration and ad hoc projects and events. It consists of
three categories.
First there is the EGP contribution, divided into their contribution of 3.5% of
their budget and the joint activities budget line we can also use. Our agreement
with the EGP states that EGP dedicates 3.5% of their budget on FYEG directly
(7.1.1). The rules on European Political Parties limit the first one to
100.000€. EGP withdraws 9000€ to that amount in exchange for us using their
facilities. This amount remains the same in 2022.
There is also cooperation through the organisation of joint projects (7.1.2),
where the EGP’s contribution is not transferred to FYEG account. As we couldn’t
use the whole budget for joint projects in 2020, the EGP kindly agreed to carry-
over the rest to 2021. That is why this budget line is increased. In 2022, we
expect our agreement to continue, be it without a carry-over from this year.
We also apply for two administrative grants, one from the Youth department of
the Council of Europe (7.2.1) and the Erasmus + admin grant (7.2.2). Important
to note here is that for both administrative grants, we almost get the highest
possible amount (this is 25k for EYF, so we are very close to this number). We
expect that these amounts will remain the same in 2022. Additionally in 2021, we
got a Belgian administrative grant (7.2.3) to create a new half-time position
starting this summer. From 2022 the grant will cover a full year.
Lastly, in this category of administrative funds, you can also find our own
resources. In 2021, there are quite some changes here, mostly due to Corona.
First of all, due to the good financial health of several of our MOs, we expect
to receive a higher amount of membership fees (7.3.1), based on the numbers from
the past 2 years. We anticipate this will be more or less the same in 2022.
As there is no Spring Conference and the General Assembly will be conducted
online, there will be no participation fees as well (7.3.2). In 2022 we do
expect them as there will be the GA. The amount was calculated based upon our
earlier calculations this year.
At this point, we received slightly less donations (7.3.3) than expected, so we
already adjusted the amount to be more realistic. Nevertheless, we believe that
this should still be something to focus on in the future. We don’t want to
anticipate too much on how our fundraising campaign will turn out, so we
budgeted around the same amount in 2022.
In the last budget line of this category (7.3.5), you can find the allocations
from previous years we used this year. It is increased to cover the costs for
the contract of our Project Assistant outside of GEF as carried over from 2020.
It will also include the costs for ad hoc activities, the organisational change
training and the additional amount for the payroll safety fund. In 2022, we will
need a bit less funds from our savings. They will then cover the costs for the
last part of the organisational change training, for ad hoc projects, (part of)
working group projects and a possible staff handover.
Category 2: Projects and Campaigns income
This category includes all the funds and revenues we use for projects and
campaigns. We need to report much more precisely to these funders, with the
details of the expenses funded.
The partnership with the Green Group in the European Parliament (8.1.1) states
that FYEG and the Greens-EFA group co-organised events together. FYEG deals with
the financial management of these events and costs are later reimbursed by the
Green group. In 2022, this budget will increase a bit to co-fund a project in
the run-up to COP27.
We also cooperate with MEPs, who are able to use their 400 budget line to co-
fund projects (budget line 8.1.2). We decreased the amount we need from this
last budget line to be closer to reality. In 2022, we hope to get a bit more out
of this budget line again, to co-fund the work plan and working group budgets.
Budget line 8.1.3 is money that the European Parliament gives to organisers of
groups of visitors into the European Parliament to cover travel costs,
accommodation and food, related to that visit. Each MEP can sponsor a limited
number of visitors each year. We often organise visits to the European
Parliament parallel to our events in Brussels. The Covid-19 pandemic resulted in
the suspension of all visitors groups in 2020 and most of 2021. We are therefore
planning zero for 2021 but expect the visits to resume in 2022. We therefore
budget an amount to come from this budget line to co-fund the MO Forum.
The next part of our revenues, takes into account the revenue we use for
organising projects. Regarding EYF Work plan (8.2.1), we will get a bit more
than what we budgeted out of our grant application for the 2021 work plan, due
to carry-overs from last year as well. The Just Transition in Action activities
for example will happen in 2021, but they were actually planned for Work Plan
2020. The grant we get for the Politics of Mental Health work plan will be
around the same as the amount we got in 2021.
We had very good cooperation with both the Green European Foundation (8.2.2) and
the Heinrich Böll Stiftung (8.2.3). GEF co-funded a lot of our projects and the
amount we eventually will get from them is higher than expected. We expect a
similar co funding from them in 2022. Regarding HBS, we had an initial agreement
in the beginning of this year to receive 10k euros for co-funding of the Work
Plan. As the event we planned with them will not continue, the funding from HBS
will only start in 2022.
Budget line 8.2.4 includes the contribution of participants to our projects. We
don’t expect any for 2021 as we won’t have international activities related to
the EYF work plan. We anticipate this amount will increase again in 2022 more
international activities will hopefully happen.
Lastly, budget line 8.2.5 includes other resources such as co-funding from the
MO organizing the general assembly with us. As this will be online in 2021, we
don’t expect other resources this year, but we do in 2022.
Annex 1: Updated Budget 2021
FYEG BUDGET 2021
BUDGET EXPENDITURE
Voted at GA 2020
To be voted at GA 2021
EXPENSES
Category 1: Personnel costs
137,505.00
147,562.05
1.1.
Salaries
89,900.00
99,662.05
1.1.1
Staff
89,900.00
99,662.05
1.2.
Benefits
12,105.00
12,900.00
1.2.1
Staff benefits
12,105.00
12,900.00
1.3.
Social security and other Securex costs
35,500.00
35,000.00
1.3.1
Securex
35,500.00
35,000.00
Category 2: Infrastructure and operating costs
10,100.00
34,500.00
2.1.
Office-related costs
3,300.00
22,400.00
2.1.1
Office rent
0.00
0.00
2.1.2
Office meetings
300.00
400.00
2.1.3
Trainings for staff
3,000.00
22,000.00
2.2.
Costs relating to the installation, operation maintenance and equipment
3,200.00
10,000.00
2.2.1
IT
1,500.00
2,000.00
2.2.2
Office equipment
500.00
8,000.00
2.2.3
Website maintenance
1,200.00
0.00
2.3.
Stationery and office supplies
1,050.00
1,050.00
2.3.1
Stationery
50.00
50.00
2.3.2
Other
1,000.00
1,000.00
2.4.
Postal and telecommunications charges
550.00
1,050.00
2.4.1
Postal charges
50.00
50.00
2.4.2
Telephones, mobile phones
500.00
1,000.00
2.5.
Printing, Publications, information
2,000.00
0.00
2.5.1
General info material
1,000.00
0.00
2.5.2
Ecosprinter
1,000.00
0.00
Category 3: Administrative expenditure
5,450.00
5,690.00
3.1.
Administrative expenditure
550.00
1,000.00
3.1.1
Extraordinary costs
550.00
1,000.00
3.2.
Accounting, audit costs, consultancy
3,900.00
3,900.00
3.2.1
External/internal Accountant
3,400.00
3,400.00
3.2.2
Legal expenses
500.00
500.00
3.3.
Other Indirect costs
1,000.00
790.00
3.3.1
Bank charges
500.00
350.00
3.3.2
Insurances
500.00
440.00
Category 4: Meeting and representation costs
84,600.00
38,950.00
4.1.
Costs of EC meetings of the FYEG
12,000.00
14,600.00
4.1.1
Executive Committee allowances
2,000.00
6,600.00
4.1.2
Executive Committee meetings
10,000.00
8,000.00
4.2.
Costs of the meetings of the FYEG
56,000.00
9,800.00
4.2.1
General Assembly
26,000.00
6,000.00
4.2.3
Working Groups Meeting / MO training
2,000.00
2,500.00
4.2.4
Strategic Planning Meeting / MO Forum
25,000.00
300.00
4.2.5
FCC meeting
1,000.00
500.00
4.2.6
Political platform committee
2,000.00
500.00
4.3.
Membership Fees and Regional Support
9,100.00
9,050.00
4.3.3
Membership Fees
1,600.00
1,550.00
4.3.4
Regional network meetings
7,500.00
7,500.00
4.4.
Other meetings and representation
7,500.00
5,500.00
4.4.1
Visits to Member organisations/Study visits
5,000.00
4,000.00
4.4.2
EGP and GG Meetings
1,000.00
1,000.00
4.4.3
Political Work/Networking
1,500.00
500.00
Category 5: Direct Costs: projects and campaigns
182,191.00
237,743.95
5.1.
Seminars and conferences
167,791.00
176,349.36
5.1.1
EYF Work Plan
112,791.00
98,349.36
5.1.2
Spring conference
30,000.00
0.00
5.1.3
COP
25,000.00
78,000.00
5.2.
Study Sessions
400.00
400.00
5.2.1
Study Sessions
400.00
400.00
5.3.
Campaigns
5,000.00
11,000.00
5.3.1
Campaigns
5,000.00
11,000.00
5.4
Other Projects
9,000.00
49,994.59
5.4.1
Ad Hoc Projects
5,000.00
21,298.59
5.4.2
Working group projects
4,000.00
4,000.00
5.4.3
EGP/FYEG joint activities coordination
24,696.00
Category 6: Allocations to the next year and reserves
5,000.00
28,338.00
6.1
Allocations and funds
5,000.00
28,338.00
6.1.2
Allocation to the campaign fund
5,000.00
5,000.00
6.1.3
Allocation to payroll safety fund
0.00
23,338.00
TOTAL BUDGET EXPENDITURE
424,846.00
492,784.00
REVENUES
Category 1: Administrative Income
254,655.00
342,588.67
EGP contribution
149,000.00
199,291.64
7.1.1
EGP contribution – 3,5% eligible costs
91,000.00
91,000.00
7.1.2
Joint activities FYEG/EGP
58,000.00
108,291.64
Administrative Grants
74,373.00
80,335.84
7.2.1
CoE European Youth Foundation
24,373.00
24,373.00
7.2.2
Erasmus+ Admin
50,000.00
50,000.00
7.2.3
Maribel
5,962.84
Own sources
31,282.00
62,961.19
7.3.1
Membership fees
20,000.00
22,000.00
7.3.2
GA & Spring Conference participation fees
3,950.00
0.00
7.3.4
Donations
3,000.00
1,000.00
7.3.5
Allocations from previous years
4,332.00
39,961.19
Category 2: Projects & Campaigns income
170,191.00
150,195.33
Cooperation and Green support
59,900.00
46,000.00
8.1.1
Cooperation with Greens/EFA Group
45,000.00
45,000.00
8.1.2
Fundraising from MEPs
2,000.00
1,000.00
8.1.3
EP Visits
12,900.00
0.00
Projects
110,291.00
104,195.33
8.2.1
EYF work plan
62,091.00
79,615.36
8.2.2
Green European Foundation (GEF)
27,700.00
24,579.97
8.2.3
Heinrich Boell Stiftung
10,000.00
0.00
8.2.4
Participants' contribution to projects
5,500.00
0.00
8.2.5
Other sources
5,000.00
0.00
TOTAL INCOME
424,846.00
492,784.00
PROFIT or LOSS
0.00
0.00
Allocations and reserves 2021
01/01/2021
31/12/2021
01/01/2021
31/12/2021
6.1
Carry over from 2020
5,415.00
5,415.00
6,038.17
6,038.17
6.2
Carry over from previous years
77,213.39
72,881.39
105,006.81
87,110.89
6.3
Triodos saving bank account
5,445.08
5,445.08
5,443.58
0.00
6.4
Profit Or Loss in 2021
0.00
0.00
0.00
0.00
6.5
Taxes payable for maintaining reserves 0.17%
0.00
0.00
0.00
0.00
6.6
Campaign fund
5,000.00
10,000.00
5,000.00
10,000.00
6.7
Payroll safety fund
26,662.00
26,662.00
26,662.00
50,000.00
TOTAL ASSETS
119,735.47
120,403.47
148,150.56
153,149.06
Annex 2: Budget 2022
FYEG BUDGET 2022
BUDGET EXPENDITURE
To be voted at GA 2021
EXPENSES
Category 1: Personnel costs
150,700.05
1.1.
Salaries
99,170.05
1.1.1
Staff
99,170.05
1.2.
Benefits
13,530.00
1.2.1
Staff benefits
13,530.00
1.3.
Social security and other Securex costs
38,000.00
1.3.1
Securex
38,000.00
Category 2: Infrastructure and operating costs
14,200.00
2.1.
Office-related costs
7,400.00
2.1.1
Office rent
0.00
2.1.2
Office meetings
400.00
2.1.3
Trainings for staff
7,000.00
2.2.
Costs relating to the installation, operation maintenance and equipment
5,200.00
2.2.1
IT
2,500.00
2.2.2
Office equipment
1,500.00
2.2.3
Website maintenance
1,200.00
2.3.
Stationary and office supplies
1,050.00
2.3.1
Stationary
50.00
2.3.2
Other
1,000.00
2.4.
Postal and telecommunications charges
550.00
2.4.1
Postal charges
50.00
2.4.2
Telephones, mobile phones
500.00
Category 3: Administrative expenditure
5,290.00
3.1.
Administrative expenditure
550.00
3.1.1
Extraordinary costs
550.00
3.2.
Accounting, audit costs, consultancy
3,900.00
3.2.1
External/internal Accountant
3,400.00
3.2.2
Legal expenses
500.00
3.3.
Other Indirect costs
840.00
3.3.1
Bank charges
400.00
3.3.2
Insurances
440.00
Category 4: Meeting and representation costs
78,200.00
4.1.
Costs of EC meetings of the FYEG
17,600.00
4.1.1
Communication EC
9,600.00
4.1.2
Executive Committee meetings
8,000.00
4.2.
Costs of the meetings of the FYEG
46,000.00
4.2.1
General Assembly
17,000.00
4.2.3
Working Groups Meeting / MO training
3,000.00
4.2.4
Strategic Planning Meeting / MO Forum
25,000.00
4.2.5
FCC meeting
1,000.00
4.2.6
Political platform committee
0.00
4.3.
Membership Fees and Regional Support
9,100.00
4.3.3
Membership Fees
1,600.00
4.3.4
Regional network meetings
7,500.00
4.4.
Other meetings and representation
5,500.00
4.4.1
Visits to Member organisations/Study visits
3,500.00
4.4.2
EGP and GG Meetings
1,000.00
4.4.3
Political Work/Networking
1,000.00
Category 5: Direct Costs: projects and campaigns
201,106.30
5.1.
Seminars and conferences
156,191.30
5.1.1
EYF Work Plan
101,191.30
5.1.2
Spring conference
35,000.00
5.1.3
COP Delegation
20,000.00
5.2.
Study Sessions
400.00
5.2.1
Study Sessions
400.00
5.3.
Campaigns
0.00
5.3.1
Campaigns
0.00
5.4
Other Projects
44,515.00
5.4.1
Ad Hoc Projects
5,000.00
5.4.2
Working group projects
4,000.00
5.4.3
EGP/FYEG joint activities coordination
35,515.00
Category 6: Allocations to the next year and reserves
5,000.00
6.1
Allocations and funds
5,000.00
6.1.2
Allocation to the campaign fund
5,000.00
6.1.3
Allocation to payroll safety fund
0.00
TOTAL BUDGET EXPENDITURE
454,496.35
REVENUES
Category 1: Administrative Income
287,690.05
EGP contribution
156,000.00
7.1.1
EGP contribution – 3,5% eligible costs
91,000.00
7.1.2
Joint activities FYEG/EGP
65,000.00
Administrative Grants
89,603.00
7.2.1
CoE European Youth Foundation
24,373.00
7.2.2
Erasmus+ Admin
50,000.00
7.2.3
Maribel
15,230.00
Own sources
42,087.05
7.3.1
Membership fees
22,000.00
7.3.2
GA & Spring Conference participation fees
4,000.00
7.3.4
Donations
2,000.00
7.3.5
Allocations from previous years
14,087.05
Category 2: Projects & Campaigns income
166,806.30
Cooperation and Green support
74,100.00
8.1.1
Cooperation with Greens/EFA Group
50,000.00
8.1.2
Fundraising from MEPs
2,000.00
8.1.3
EP Visits
22,100.00
Projects
92,706.30
8.2.1
EYF work plan
49,006.30
8.2.2
Green European Foundation (GEF)
24,300.00
8.2.3
Heinrich Boell Stiftung
10,000.00
8.2.4
Participants' contribution to projects
4,400.00
8.2.5
Other sources
5,000.00
TOTAL INCOME
454,496.35
PROFIT or LOSS
0.00
Allocations and reserves 2021
01/01/2022
31/12/2022
6.1
Carry over from the year before
0.00
0.00
6.2
Carry over from previous years
93,150.56
93,150.56
6.3
Triodos saving bank account
0.00
0.00
6.4
Profit Or Loss of the year
0.00
0.00
6.5
Taxes payable for maintaining reserves 0.17%
0.00
0.00
6.6
Campaign fund
10,000.00
15,000.00
6.7
Payroll safety fund
50,000.00
50,000.00
TOTAL ASSETS
153,150.56
158,150.56
Explanation
This is the written financial plan for the budgets of 2021 and 2022. They run from:
January 2021 - December 2021
January 2022 - December 2022
Amendments
- Ä1 (Executive Committee, Submitted)