Create an amendment to SR4: Statutory Resolution on Election Procedure of the Volunteer Member of the Awareness Team

Noting that

• According to the 2025 Statutes and Internal Rules of Procedure (IRPs), the volunteer member of the Awareness Team is selected by the Executive Committee (EC);

• This has not been implemented for several years due to misinterpretations of the IRPs, resulting in both members of the Awareness Team being EC members;

Recognising that

• The Awareness Team plays a crucial role in ensuring safer spaces, trust, and accountability within our structures and activities;

• The involvement of the General Assembly in the selection process can strengthen legitimacy, transparency, and accountability;

• A more participatory and democratic process will increase trust in the Awareness Team and encourage broader engagement from member organisations and individuals;

Believing that

• The selection of the volunteer member of the Awareness Team should reflect FYEG’s core values of democracy, inclusivity, and transparency;

• Introducing General Assembly ratification will ensure wider ownership of the process while maintaining continuity and responsibility within the EC;

The Executive Committee requests, with the approval of the General Assembly, that

• The outgoing Executive Committee present the proposed volunteer member of the Awareness Team to the General Assembly;

• The General Assembly ratify the proposed volunteer member of the Awareness Team by a simple majority vote;

• The process for selecting this volunteer member be made more open, transparent, and participatory, including clear communication of the role and the possibility for interested candidates to express their interest in advance;

• And that this amendment shall enter into force immediately upon adoption.

• And consequently that the relevant sections of the Internal Rules of Procedure be amended to reflect this updated, more democratic selection procedure;

• Note: As the Statutes and IRPs are being amended, this resolution shall, where necessary, be interpreted in line with any adopted changes to ensure consistency across governing documents.