Create an amendment to SR5: Statutory Resolution on Immediate Implementation of the Amendment to Dismissal/Expulsion Procedures

Noting that

• The Internal Rules of Procedure currently state that, depending on the seriousness of the allegations, the Executive Committee, upon request of the Awareness Group, may suspend someone from taking part in any FYEG structure or activity during the duration of the process;

• This wording may create unnecessary procedural limitations by tying Executive Committee action to a specific formal request;

Recognising that

• Safeguarding procedures must remain effective, flexible, and responsive in situations requiring urgent protective measures;

• The Executive Committee should retain the ability to act promptly in serious cases without avoidable procedural barriers;

• Maintaining survivor confidentiality and protection remains paramount regardless of procedural adjustments;

Believing that

• Removing the phrase “upon request of the Awareness Group” strengthens procedural clarity and practical functionality;

• This change preserves the role of the Awareness Group while ensuring that protective measures are not hindered by unnecessary formal requirements;

• A clearer and more flexible safeguarding framework better reflects FYEG’s commitment to safer spaces and organisational accountability;

The Executive Committee requests, with the approval of the General Assembly, that

• The relevant section of the Internal Rules of Procedure regarding dismissal/expulsion be amended by removing the phrase:
  – “upon request of the Awareness Group”

• So that the provision shall read:
  – “Depending on the seriousness of the allegations, the EC may suspend someone from taking part in any FYEG structure or activity during the duration of the process. Confidentiality of the survivor will be maintained.”

• And that
  This amendment shall enter into force immediately upon adoption;

• And consequently that
  The relevant sections of the Internal Rules of Procedure be updated accordingly to ensure consistency across governing documents.

• Note:
  As the Statutes and IRPs are being amended, this resolution shall, where necessary, be interpreted in line with any adopted changes to ensure coherence throughout FYEG’s governance framework.