P2: Financial Plan 2025-2026

Note: This is the written financial plan for the budgets of 2025 and 2026. They
run from:

1. Summary

FYEG’s financial plan for 2025 does differ very much from the one adopted at the
last General Assembly in Dublin. Although all in all, we are planning a bigger
loss/minus at the end of the year.

This might seem like an issue for FYEG but it’s not really. First of all, we
were already foreseeing a loss in 2024 and we instead ended the year with a
small positive result. It’s important to underline that, as an organisation,
it’s not the goal of FYEG to make money but only to continue existing through
time. Second, this is not a structural loss; it’s the time we needed to adjust
to the results of the European Election. If this loss results in liquidity
issues, we will use part of the Payroll Safety Fund to face them. Of course the
money will go back to the Fund as soon as possible, realistically already in
2026.

For 2026, annexed to this report and submitted to the approval of this General
Assembly, we are already planning to recover and have financial stability for
the European Election in 2029.

FYEG’s financial plans for 2025 and 2026 are presented below. In order to
increase the accessibility of the information the 2025 budget plan is first
presented through a simplified version with a few important comments and then
through a detailed version with both a narrative breakdown and the full budget
plan in Annex. This financial plan also includes a section on gender budgeting.
The 2026 budget plan annotated is presented in Annex.

2. 2025 Budget plan

a. Simplified version

Below you will find a simplified version of FYEG 2025 budget plan annotated to
briefly explain the difference between the provisional budget voted by the
General Assembly in 2024 and the updated budget.

(see the table in the printable version in www.fyeg.org/ga25)

Explanation of the difference between the budget voted and the budget report:

1. There is a chance that the salaries will be lower than that but a
   pessimistic approach is always best to be able to tackle potentially high
   inflation.

2. Administrative expenditures are foreseen to be higher but this is only
   because of bank/transfer fees for international payments. We already use
   Wise to lower these costs but it’s expensive and Wise raised their fees
   lately.

3. Very small difference because we already know that the Young Green
   Decentralised Training was more cost effective then envisioned.

4. The only difference here is that we added the expected costs for the
   Summer Conference, it was initially lower because at some point we planned
   it smaller.

5. Slight increase because we succeeded to negotiated an higher than expected
   cooperation with Greens/EFA (even if it’s still less than before the EU
   elections)

b. Detailed version

Annexed to this plan you will find a table with the detailed budget plan for
2025. The difference between the budget voted at the GA 2024 and the updated
budget plan is briefly explained in the ‘Comment’ column, only when it diverges
by more than 10% and more than 500€. Below is the detailed narrative version.

Expenditures - Category 1: Personnel costs

This budget category includes all the personnel costs for FYEG: salaries,
benefits, social security and other employment tax contributions, payroll
service fee, worker’s insurance, etc.

While the total personnel costs for 2025 should not really be higher than
expected, there is also an important change here : we will now have to pay for
half of the salary of interns that we share with the Greens/EFA Group. This
salary was previously paid fully by the Group. We also don’t want to be
surprised by inflation and budgeted pessimistically.

Expenditures - Category 2: Infrastructure and operating costs

This budget category includes all office-related expenses: office meetings and
retreats, staff training, softwares and equipment, office supplies, postal
charges and utilities, etc.

The total infrastructure and operating costs for 2025 are not foreseen to
significantly change.

Expenditures - Category 3: Administrative expenditure

This budget category includes all FYEG’s general administrative expenses:
extraordinary administrative costs (such as work-permit costs, etc.), external
accountant, official registration of newly elected Executive Committee members,
bank account fees and insurances.

These costs increased because we still need to get the statutes notarised and
because of the bank fees. In 2023 we were surprised by a 500€ fee from ING for
the “Know Your Customer” (KYC) program. This fee is repeated each year.

The “bank fee” budget line also contains the payment fees for international
payments and those fees have been raised by Wise. We are thinking of dividing
this budget line to see more clearly what is stricto sensu bank fees and what is
transfer fees.

Expenditures - Category 4: Meeting and representation costs

This budget category includes all expenses related to the meetings of FYEG’s
network and bodies, as well as representation in partners meetings: Executive
Committee meetings and allowances, the General Assembly, Member Organisations
training, Young Greens Forum, FCAC meeting, membership fee to EYF, contribution
to CDN, visits to Member Organisations and representation to meeting of the
European Green Party, the Greens/EFA Group in the European Parliament and other
partners.

This category is expected to very slightly decrease because the young green
decentralised training was more cost effective than envisioned.

Expenditures - Category 5: Direct Costs: projects and campaigns

This budget category includes all expenses related to projects and campaigns:
the Annual EYF work plan, the Spring Conference organised together with the
General Assembly, the activities organised around COP, Study Session organised
with the Council of Europe’s Youth Department, Campaigns, Ad Hoc projects and
working group projects.

The costs of the Annual Work Plan are clearer now, also with one event behind
us, so we could confidently slightly lower this budget line. On the other hand,
we added more cost to the summer conference because we realised it was necessary
when starting to work on the event.

Expenditures - Category 6: Allocations to the next year and reserves

This budget category includes allocations and reserves for the next few years.

We are not going to allocate money to funds or reserves this year, as it was
planned.

Revenues - Category 1: Administrative Income

Only two relevant changes here : Maribel informed us they have maximums
(redefined each year) so we lowered this budget accordingly and we increased our
expectations for donations because we have seen in 2024 that our new small donor
campaigns are very effective.

Revenues - Category 2: Projects & Campaigns income

This budget category includes all of FYEG’s projects grants and revenues as well
as the funds available for cooperation with the Greens/EFA Group in the European
Parliament.

We negotiated better cooperation with the Group than we thought possible given
the election results. GEF is also again contributing to the Summer Camp, like it
was already in the past.

3. Gender budgeting

As a feminist organisation, FYEG believes it is important to realise its budget
from a Gender perspective. Through its quota systems and attention to balanced
representation within all its bodies FYEG already has the essentials in place
for gender budgeting. For 2025 FYEG will also continue to plan its activities
and work through the gender budgeting lens by implementing the following
measures:

4. 2026 Budget Plan

Annexed, find the detailed budget plan for 2026.

In 2026, FYEG will change the way it goes about financing projects in the annual
work plan. Instead of EYF financing the entirety of the work plan, it is only
planned to use their finances to fund one international activity.