P2: Financial Plan 2026-2027

This is the written financial plan for the budgets of 2026 and 2027. They run
from:

1. Summary

FYEG’s latest financial plan for 2026 is fundamentally different from the
previous plan that was presented and accepted at the 2025 General Assembly.

This is due to the fact that we did secure the “CERV” grant from the European
Commission like we hoped to. This is impacting the revenue budget line 7.2.4,
that is then going from 300,000€ to zero. This happened although our application
received a very good grade of 83/100. It’s the highest grade we ever received
for the framework agreement of this grant. This grant represented, by far, our
highest source of income in 2023, 2024, and 2025.

As it is a multi-annual Framework Partnership, the decision implies that we
cannot apply again for the annual structural grant of the CERV programme before
2028 (meaning potentially receiving it for the financial year of 2029). So even
if 2026 is looking really similar to 2025, it does foresee a significant loss
and it’s not sustainable in the long term, meaning there is a need for
restructuring the organisation to be able to tackle 2027 and 2028. This
restructuration, impacting the financial plan for 2027, will be briefly
explained here under. It’s of course also reflected in the Activity Plan.

In order to increase the accessibility of the information, the 2026 budget plan
is first presented through a simplified version with a few important comments
and then through a detailed version with both a narrative breakdown and the full
budget plan in Annex. This financial plan also includes a section on gender
budgeting. The 2027 budget plan annotated is presented in Annex.

2. 2026 Budget plan

Below you will find a simplified version of FYEG 2026 budget plan annotated to
briefly explain the difference between the provisional budget voted by the
General Assembly in 2025 and the updated budget. (see the table on the formatted
version of the plan HERE)

Explanation of the difference between the budget voted and the budget report:

(1) The 2026 salary costs are decreasing for two reasons : 1. One employee asked
at the end of 2025 (September) to go from full time to half time and we were
able to accommodate; 2. One employee is pregnant (maternity leave to start this
summer) and we will replace her by increasing the working time of another
employee from 80% to 100% and also have the help of the shared intern with the
Group.

(2) Given our financial situation (losing our main source of income), we tried
to lower as much as possible all infrastructure and operating costs.

(3) The same goes for the administrative costs.

(4) For the meeting and representation costs, efforts are being made to reduce
the expenditures related to Executive Committee meetings (live), this General
Assembly, and the study visits (more largely “EC travels”).

(5) The costs for projects and campaigns are lowered because we deleted the
budget for COP, the campaigns related costs other than salary and IT tools, the
possibility to have ad-hoc projects and the grant program (at least in the form
it existed when it was funded by CERV).

(6) The CERV structural grant (“CERV SGA”), that we could not secure, was inside
this category. This is why it’s the most impacted of the budget categories.

(7) We reworked the MO training, in collaboration with the Group, and they are
also contributing financially. There are more changes in that category and they
are explained in the detailed version here under.

Annexed to this plan you will find a table with the detailed budget plan for
2026. The difference between the budget voted at the GA 2025 and the updated
budget plan is briefly explained in the ‘Comment’ column, only when it diverges
by more than 10% and more than 500€. Below is the detailed narrative version.

Expenditures - Category 1: Personnel costs

This budget category includes all the personnel costs for FYEG: salaries,
benefits, social security and other employment tax contributions, payroll
service fee, worker’s insurance, etc.

The total personnel costs for 2026 should be lower than expected because the
following changes happened:

Expenditures - Category 2: Infrastructure and operating costs

This budget category includes all office-related expenses: office meetings and
retreats, staff training, software and equipment, office supplies, postal
charges and utilities, etc.

The total infrastructure and operating costs for 2026 have been lowered as much
as possible to face the financial challenges.

Expenditures - Category 3: Administrative expenditure

This budget category includes all FYEG’s general administrative expenses:
extraordinary administrative costs (such as work-permit costs, etc.), external
accountant, official registration of newly elected Executive Committee members,
bank account fees and insurances.

While we put the “extraordinary costs” to virtually zero, we will of course
still pay for any work-permit we might need. That being said, the goal is to not
spend anything more in that budget line, explaining why it’s empty in the
budget.

The other budget line that has been reduced is the “3.2.1 - External
Accountant”, this is because, based on the in-house knowledge that was built the
last couple of years, we are aiming at meeting less with the external
accountant. We also will not be needed from them to audit our accounts as part
of the CERV grant, since we don’t have it.

Expenditures - Category 4: Meeting and representation costs

This budget category includes all expenses related to the meetings of FYEG’s
network and bodies, as well as representation in partners meetings: Executive
Committee meetings and allowances, the General Assembly, Member Organisations
training, Young Greens Forum, FCAC meeting, membership fee to EYF, contribution
to CDN, visits to Member Organisations and representation to meeting of the
European Green Party, the Greens/EFA Group in the European Parliament and other
partners.

In this category, significant efforts are being done to lower the costs:

Expenditures - Category 5: Direct Costs: projects and campaigns

This budget category includes all expenses related to projects and campaigns:
the Annual EYF work plan, the Spring Conference organised together with the
General Assembly, the activities organised around COP, Study Session organised
with the Council of Europe’s Youth Department, Campaigns, Ad Hoc projects and
working group projects.

We were initially thinking of doing only one international activity and finally
we are implementing a full work plan (see increase of the budget line 5.1.2 -
EYF Work Plan).

We don’t have enough funds to go to COP anymore, so we are putting the budget
line 5.1.3 to zero. This does not mean that we will not go to COP with
certitude, but it definitely means that it can not cost us any money to go.

The budget line “5.3.1 - Campaign” was meant to be used to print some material
or promotional t-shirts but given the new financial reality, we will no longer
be able to afford it. This does not mean that we are not going to put efforts
into campaigns, but simply that beside salaries, volunteer allowances and IT
tools, it will be cost free.

The budget line “5.4.1 - Ad Hoc Project” exists because normally we like to have
some flexibility to accept new small projects during the year, even if they were
not specifically budgeted for ahead of time. Sadly, this is another thing that
our financial challenges prevent us from doing. In 2026, and in 2027, only the
activities that were properly budgeted and funded will happen.

The budget line “5.4.4 - Grant Program” is deleted because the grant program, as
it was under the CERV structural grant, does not exist anymore. It’s now
included in the costs of the EYF Work Plan (budget line 5.1.1).

Expenditures - Category 6: Allocations to the next year and reserves

This budget category includes allocations and reserves for the next few years.

We are not going to allocate money to funds or reserves this year, as it was
planned.

Revenues - Category 1: Administrative Income

It’s in this category that the biggest changes are reflected:

Of course, the loss of CERV structural grant (that was 300,000€) is not fully
compensated by the obtention of the Erasmus+ structural grant (125,000€). This
is where we have the bigger loss and why we had to rework the 2026 budget as
well as the 2027 budget.

Revenues - Category 2: Projects & Campaigns income

This budget category includes all of FYEG’s projects grants and revenues as well
as the funds available for cooperation with the Greens/EFA Group in the European
Parliament.

Besides some more collaboration with the Group (through the stakeholders unit),
we can observe some changes in this category:

3. Gender budgeting

As a feminist organisation, FYEG believes it is important to realise its budget
from a Gender perspective. Through its quota systems and attention to balanced
representation within all its bodies FYEG already has the essentials in place
for gender budgeting. For 2026 FYEG will also continue to plan its activities
and work through the gender budgeting lens by implementing the following
measures:

4. 2027 Budget Plan

Annexed, find the detailed budget plan for 2027.

In 2027, the biggest challenge was to implement structural changes because the
loss expected in 2026 is not sustainable. Especially since this 2026 loss is
foresight to absorb all of the (positive) accumulated results from previous
years, leaving us with no other option than using some of the payroll safety
fund should we face any loss in 2027 or 2028.

For 2029, we have a chance to secure the CERV fund again.

The budget we are proposing to this General Assembly for 2027 has the following
assumptions: